Adopted Minutes

Thursday, 12th March, 2009





Robin Saunders:

CICCC / Chairperson

Quentin Cooke:

Environment. Protection Authority

Bro Sheffield-Brotherton
Environmental Group Representative/Committee Member

George Horman

General Manager, Terminals Pty Ltd

Michael Isaachsen:

Community Rep./Committee Member

Peter La Rose

Operations Manager, Terminals Pty Ltd

Faye Simpson
Community Rep./Committee Member

Theo Pykoulas

City of Maribyrnong

Joan Thomas








Robin         Expressed a warm welcome to everyone.


                    Apologies:         Ian Thomas, Carlo Fasolino and Deborah Macfarlane. Joan Thomas was welcomed as a substitute for Ian Thomas.


                        Confirmation of draft agenda - adopted





Robin         Draft Minutes of the 6th November 2008 adopted without change.


Action Items


Action Item 09/07 - 2          Ethyl acrylate spill              Quentin advised that DP World has been charged with causing air pollution. A plea hearing will be held on 16 April 2009. Further advice will be provided when the case is resolved.

Action Item 06/08 - 1          PoMC groundwater monitoring              Nothing further to report.


Action Item 08/08 - 2          Warning signs for fishermen      See the report from the City of Maribyrnong in Item 3: Action completed.



Action Item 08/08 - 3          Ruptured wharf hose        Report provided 6 November 2008.


Carlo          The ruptured wharf hose was returned to the supplier for further testing and investigation of the failure. Results from the subsequent investigation proved the way in which the hoses were tied to the ship using rope over a long period of time weakened the casing. The distance between ship and manifold differ from ship to ship. We are now aware of the situation and will be looking at using slings where possible. Action completed.


                    The wharf hose was an old one that had been taken out of service for flammable/toxic materials, and was being used for Caradol, a waxy substance.






Peter          Report over 3 months – November & December 2008 and January 2009.


                    Terminals tabled the Monthly Operations & Occurrence Report for the period and presented it.


                    Terminals has been in discussion with EPA concerning the use of the combustors for burning liquid wastes (usually water with a small percentage of hydrocarbons). Quentin has asked for further analysis with the objective of improving greenhouse gas outcomes, and has suggested pre-heating of the liquid wastes. Bro enquired about the possibility of cogeneration, and George recalled the previous advice provided to the committee, namely that to be viable the gas use would have to be much larger than is needed simply for the combustor. Quentin advised that combustor technology has advanced since the Terminals combustors were installed, and that Recuperative Thermal Oxidizers are now favoured.


                    There was discussion about the routine checking of scheduled maintenance matters, given that two incidents were noted that involved errors in undertaking or minuting routine tasks. Some community members suggested that a computer program could be employed to generate exception reports when routine maintenance items were not done in the specified time. George advised that he considered the existing system based on a hard copy Maintenance Planner to be adequate, and questioned if further computerization of the records would be cost effective.


ACTION      Terminals to bring the Maintenance Planner to the next meeting.




At completion of transfer from ship Stolt Orchid it was found that product Core 150 was 6 m/t short and Core 2500 12 m/t short. On investigation it was shown to the client’s satisfaction that the missing product had not been on the ship when it arrived at the Maribyrnong Wharf—in fact the accuracy of measuring what is in the ship is below the threshold of the missing product. The Chair queried whether this “incident” warranted a Severity 2 code.


Power blackout shutdown sites including combustors due to the failure of the Uninterrupted Supply batteries (UPS). These batteries were quite new, and should have been able to provide back-up power for considerably longer than the short time required until the back-up generators come on line. However they did not. George advised that the only consequence was that the plant shut down, and had to be manually restarted. While inconvenient, the outcome is not sufficiently serious to do other than replace the batteries.


Peter/George            Presented a report from Carlo itemizing the stages of refurbishment and improvements undertaken (and some to be completed) consistent with the Works Approval Application lodged in 2000. Some $20 milllion has been spent on these works.





Theo           Another planning issue has arisen, with an application for apartments in Francis Street, Yarraville. The proposal is to construct two, three storey buldings with semi - basements comprising a total of 66 dwellings on the vacant land bounded by Francis street, Fraser Street, Stephen Street and the northern boundary of the Yarraville Electrical Terminal Station. The eastern
boundary of this vacant land is approximately 150 M from the western
boundary of the Mobil Oil Yarraville Terminal, which is a MHF -  and located just within the City of Hobsons Bay .

The advertising period for submissions closed approximately a week ago and
our Planning section are deciding on the outcome as advised.
Responses have been received from the EPA and Worksafe who were refered the proposal for comment.


                    Theo also remarked that the recent Black Saturday fires had drawn attention to the use of telephone warning systems, and hoped that it would give impetus to the wider use of the system.






Quentin      Quentin advised that his new role is with the Statutory Facilitation Unit, which has responsibility for licences and other applications, but not routine activities. The Client Services Directorate includes Client Services Managers, and each of these managers a number of clients. The old regional structure is gone, although the regional offices will continue to be used by EPA staff.


                    EPA is presently looking at how the myriad Consultative Committees can be supported, particularly whether they can be supported to the degree undertaken in the past. Quentin hoped that a client manager for Terminals Coode Island facility would be appointed soon, and Quentin anticipated that the new client manager would come to the next meeting, and Quentin would be present to introduce him to the CICCC.


                    The bush fires have occupied lots of EPA’s thoughts lately. Grocon will be involved in the clean up of the burnt properties, and waste will be taken to land fills without fees. Any asbestos in burnt homes and sheds has bee mixed with other ash, and it is impossible to separate it. It is intended that the ash will be accepted at most land fills.


                    EPA is now actively promoting its new corporate licence, available to clients who have multiple sites. The first part of the corporate licence focuses on the big picture of how the client addresses environmental management. For example, clients may seek a global limit on a certain emission, and then choose how to achieve that limit by improvements at sites that will show the most cost efficient solutions. Quentin clarified that a corporate licence could cover sites where there were a mix of accredited and non-accredited licences.


                    A corporate licence results in a single point of contact at EPA for a company.



ITEM 4.       EPA LICENCE REVIEW (Carlo and Quentin)


There was some general discussion on the matter. Terminals had submitted some proposed reductions in the emission limits, but EPA was not satisfied and has requested further justification.


It was resolved that Terminals would provide that justification to EPA (and the CICCC at least one week before the next meeting (i.e. information to be provided by 11 June 2009), and we would have a round table discussion at the June CICCC meeting.


ACTION ITEM            Terminals to provide a proposed schedule of emissions under its licence, with justification of the levels suggested. This is to be provided to EPA and the CICCC by 11 June 2009, enabling the matter to be discussed at the CICCC meeting on 18 June 2009.


ITEM 5.       EIP 2009 - 2012: review of EIP and IAR


The summary document is to be circulated by Robin, while a fuller document with more detail will be prepared and circulated before the next meeting.


ACTION ITEM            Terminals to circulate the fuller version of the 2009 - 2012 EIP prior to the next meeting (by say 11 June).




Meeting dates for 2009 – 18th June, 2009, 10th September, 2009 and 10 December, 2009