COODE ISLAND COMMUNITY

CONSULTATIVE COMMITTEE

 

Adopted Minutes

Thursday, 17 March, 2011

 

 

PRESENT

Robin Saunders:
Chairperson

Peter La Rose
Operations Manager, Terminals Pty Ltd

Kerry McMullen
Minute Taker

Deborah MacFarlane
Community Rep./Committee

Ian Thomas
Community Rep./Committee

Michael Isaachsen
Community Rep./Committee

 

 

ITEM 1.       WELCOME BY THE CHAIR, APOLOGIES & CONFIRMATION OF DRAFT AGENDA

Robin         Welcomed everyone and commenced the meeting at 6.37pm

                    Apologies: Carlo Fasolino, George Horman, Sue Chatterton, Theo Pykoulas, Kerry Murphy, Faye Simpson and Bro Sheffield-Brotherton.

ITEM 2.       CONFIRM DRAFT MINUTES FOR THE MEETING ON 2 DECEMBER, 2010.

Draft Minutes - Adopted.

ITEM 3.       REPORTS FROM AGENCIES AND TERMINALS

TERMINALS PTY LTD

Peter          Terminals have applied for a new Carcinogenic licence

                    Worksafe conducted a Carcinogenic audit.

                    Shell conducted a marine audit.  Terminals have received the report, however they are still going through it as the audit was focused on the Marine activities and shipping.  As the Wharf is owned by Melbourne Ports, Terminals will not be able to comply with the audit.

 

                    A new EPA Licence has been issued to Terminals.

ACTION ITEM

                    Peter to email a copy of the new EPA Licence to the Chair.

Peter          Took the Committee through the reports on seven incidents during the four months from November 2010 to February 2011 (inclusive).

                    ON 1/11/10 an oily slick was discovered floating on rainwater in the bund of Tank 318. It seemed to be coming from the tell tale drain on the tank, which contained Solvesso 150. The incident was given a Severity 1 rating. The 10 year inspection was brought forward, and the problem was found to be caused by the breakdown of the seal under the tank, which allowed ingress of contaminated water from the oily sand layer under the tank. The tank base seal was repaired, and no leaks were found in the tank base.

ACTION ITEM

                    Paul Haywood to present on the seal breakdown of Tank 318 at the June meeting.

                    On 31/01/2011 the Oxygen Analyser at Plant C on the VECS duct work failed and has been removed for repairs. The analyser has got to the end of its usable life, and will be replaced. As there are two analysers fitted, the combuster is still able to be used for relevant burning of gases from Plant C.

ACTION ITEM

                    Peter La Rose to advise the Committee when the replacement analyser is received from the supplier and fitted.

                    Two items had a Severity rating higher than 1, and are briefly reported below.

                      On 28/12/2010 Terminals were pumping tallow onto ship, while doing line inspection, an operator found tallow leaking out of gaskets on pig breach (Severity 3). The cause was a bent shaft on an isolation valve before the pig trap, probably due to wear and tear. The valve will be reconditioned, and a different type of valve or isolation system will be considered.

                    On 10/02/2011 Terminals loaded a truck with Normal Propyl Acetate instead of Normal Propanol due to misreading abbreviations of the products (Severity 2). The mistake was found before the truck left the site. The cause of the incident was the Customer using abbreviations and the truck driver having the wrong consignment note. Terminals discussed the incident with the dispatch staff, and wrote to the customer asking them to use the full chemical names in future.

                   

                    Peter advised that the reason that the Greenhouse Gases were higher than previously was that throughput had been very high, requiring more electrical power use.

EPA

Robin         Referred to the report from Kerry Murphy, circulated by email prior to the meeting. The Committee agreed with Kerry’s suggestion that a representative from EPA be requested to attend the 16 June meeting of the CICCC to make a presentation on the Compliance and Enforcement Review recommendations.

 

ACTION ITEM

                    Robin to contact Kerry and seek a representative from EPA to attend the 16 June meeting of the CICCC to make a presentation on the Compliance and Enforcement Review recommendations

ITEM 4.       2010 ANNUAL REPORT TO EPA

                    Peter advised the EPA report will be issued for the Financial year so will not be prepared by Terminals until July.

ACTION ITEM

                    An electronic copy of the 2010/2011 Annual Report to EPA to be provided to Robin for circulation to Committee at the same time that it is sent to EPA by Terminals.

Robin         Asked will there be a report covering the period January to June 2010.

ACTION ITEM

                    Chair to contact Geoff Millard to request that a report for the six month period not covered (January to June 2010) be included as part of the 2009/2010 Annual Report.

ITEM 5.       UPDATE OF IMPROVEMENT ACTION REPORT ON THE 3rd EIP (2009 to 2012)

Peter          Took the Committee through the IAR (updated March 2011), The Committee noted that actions had been taken in conformance with the EIP timing. The Committee sought to add a little detail on the first item (Upgrade 11 Flammable/Hazardous Storage Tanks) with the additional notation, adding t the words”7 tanks out of 11 complete” the words “3 more to be completed in 2011, with the last tank completed in 2012”.

                    Robin noted that regulatory sign off by EPA was the next step for completed items, and will request Kerry to have EPA complete this step.

ACTION ITEM

                    Chair to contact Kerry Murphy to request that the EPA regulatory sign off be advised for the completed items in the March 2011 update of the Improvement Action Report (3rd EIP).

Ian              Queried whether tanks needed merely to be inspected every ten years, or whether they were to be kept in a state where they could be guaranteed for ten years.

ACTION ITEM

                    Peter to advise the statutory rule, regulation or standard that requires tank testing every ten years.

ITEM 6.       REVIEW OF SITTING FEES

ACTION ITEM

                    Deborah to poll other community and environmental representative members of the Committee, and advise Terminals of their recommendation through the Chair.

ITEM 7        OTHER BUSINESS

Robin         Referred to the circulated email from Julia Collin at WorkSafe, advising of the draft model Work Health and Safety Regulations being prepared by the Commonwealth.

Ian              The risk assessment process may be weakened.

 

 

ACTION ITEM

                    Robin to contact WorkSafe, to finalise a Committee submission to the Commonwealth if the risk assessment process is likely to be weakened, and to invite a representative of WorkSafe to attend the June meeting.

NEXT SCHEDULED MEETINGS: 

Proposed meetings for 2011 – 16 June, 8 September and 8 December.

MEETING CLOSED 8:40 PM

 

Attachment:        ACTIVITY REPORT December 2010 - march 2011 

 

terminals Pty Ltd – Coode island

 

sTATUTORY ACTIVITIES

Terminals Coode Island  - Licence Reform

§ Issue of reformed licence is still in progress

 

Client Relationship Manager for Terminals

§ A replacement client relationship manager has not been determined.  EPA is reviewing the role and allocation of client relationship managers.

 

pOLLUTION iNCIDENTS AND rEPORTS

Community Reports to EPA Pollution Watch for Terminals Coode Island

§ December 2010 – March  2011 = 0  community reports

ACTION ITEMS FOR EPA

§ Nil

§ Advise Robin if you are interested in an EPA presenter at June meeting on the action plan arising out of the Compliance and Enforcement Review , or EPA’s new 5 year corporate plan (under development) or another topic of interest.

OTHER LOCAL AND EPA NEWS

Compliance and Enforcement Review

The Compliance and Enforcement Review final report has been released and is available on EPA’s website.  EPA’s Chair, Cheryl Batagol has endorsed all of the report recommendations.

 

Annual Performance Statements (APSs)

As part of EPA’s improved licensing system, 257 licence-holders submitted their APS online.  EPA received 90% of APSs on time, with 144 licence-holders reporting that they had fully complied with all the conditions of their licence for 2009-10, with an average reported compliance of 94% for all submitted APSs.  Individual APSs can be viewed on EPA’s website. 

 

Open Houses

Over March EPA is holding 13 “Open House” community consultation sessions across the state, to engage with all our stakeholders about EPA’s role and the role of the Community and Industry in protecting the environment now and into the future.  Remaining Open House for the metro area is Ringwood, 22 March 2011.  See www.epa.vic.gov.au for details of locations or to contribute to the online discussion forum.