COODE ISLAND COMMUNITY
Thursday, 8th September, 2011
ITEM 1. WELCOME BY THE CHAIR, APOLOGIES & CONFIRMATION OF DRAFT AGENDA
Robin Apologies: Peter La Rose , Deborah Macfarlane, Bro Sheffield, Jessamy Nicholas
Draft Agenda confirmed
ITEM 2. CONFIRM DRAFT MINUTES FOR THE MEETING ON 16TH JUNE, 2011 AND REVIEW ACTION ITEM LIST
Draft Minutes - Adopted.
Action Item 03/2011-2 Carlo and Rory discussed the seal breakdown on Tank 318.
Rory during routine inspection of tank farm Peter observed an oily film on the tell tale pipe running from central drain which indicates any leakage from tank. Inspection of the tank revealed the supporting base floor was cracked. Water had got between the floor of tank and edge of base and picked up a bit of oil from sand layer. The seal was replaced.
Faye What distinguishes between oil in sand and what is in the tank?
Carlo Any liquid runs into a pit so testing can be carried out.
Action Item 03/2011-5 – Annual Report not available until end September.
Action Item 06/2011-3 – Carlo talked through the presentation on the Risk Based Monitoring.
We are already doing Risk Based Monitoring. Operator monitoring is conducted as well.
Carlo outlined that the original monitoring program was based on EPA Licence Conditions. After receiving the accredited licence, the conditions were incorporated into the environmental manual. The monitoring program is reviewed for effectiveness during the environmental audit by Frank Fleer. Based on the review the monitoring program is modified (if required) and the environment manual is updated. Some of the items that are reviewed are:
Š previous monitoring results;
Š estimated emissions from the previous 122 months;
Š changes in chemicals stored; and
Š changes in the EPA category of chemicals.
ITEM 3. REPORTS FROM AGENCIES AND TERMINALS
Theo Shelter In Place – Launch on site 21 August, 2011. Draft versions of the Shelter-in-place A4 coloured Community Emergency Response Information Brochure for Hobsons Bay Council and MFB were handed out. See Appendix 2 at http://www.mfb.vic.gov.au/News/Publications/Reports/Shelter-in-Place-decision-making.html
On 19th September, 2011 an emergency warning website is going live, will confirm website once notified. Under the banner “Industry as Neighbours” individuals will be able to subscribe with their name and email address. We aim to get all local MHF’s to participate. Businesses can create a link for themselves on the website
ACTION ITEM Theo to provide advice about the website address for the “Industry as Neighbours” web site where individuals can subscribe.
The challenge is it requires people to input data. There is a tool to help send out information to community and industry.
Not a proactive site, if you have a smart phone you will receive an email saying there is something happening on the website. This is a pilot between Maribyrnong and Hobsons Bay council.
The trigger for this is human based. Communications Officer Role being developed.
Robin MFB is taking09/20 a proactive role which is to be encouraged. Categories of other incidents that concern such authorities as the EPA could piggy back off what the MFB have done.
Theo If an emergency alert goes out it forms part of the MFB website. The fire service now looking at community awareness. Currently promoting it to all council areas. Hazmat Incident Safety device. All businesses can become subscribers to this portal.
Robin Together with Michael Isaachsen and Ian Thomas, I attended the launch at Coode Island; and spoke with Craig Lapsley, the Fire Services Commissioner. He indicated his interest in attending our December meeting. He overviews all fire services, MFB and CFA.
Theo Role is to co-ordinate all fire services in Victoria.
Robin Read out and distributed Activity Report provided by EPA. (attached at end of Minutes). Of particular interest is the advice about EPA’s fourth Community Forum on 20 October, with the theme “EPA: Holding industry to account. What does it take”.
I have received an invitation for 26 September to attend a briefing by Cheryl Batagol and John Merritt of the EPA which I propose to attend.
Theo Note the new 24 hour number mentioned on the activity report it is a new one from that previously mentioned.
TERMINALS PTY LTD
Carlo Read through Operations Report.
Robin In relation to the Current Chemical Storage Capacity table in the report, which is listed by Class, is there a general description for the classes?
Carlo Class 3 – Flammable liquids
Class 6 – Toxic liquids
Class 4 – Toxic Solids (none stored at Terminals Coode Island facility)
Class 8 – Corrosive Materials
Class 1’s and 2’s – none flammables, hydro carbons above 61oC
Robin Thank you this information is helpful to put on the website.
Carlo At Geelong we have started a new committee. We are going down a different path. We wanted some feedback from the community and get some PR and sponsorship back into the community. It is early days yet. We are putting out some advertisements in the local paper providing information about Terminals.
ITEM 4. OTHER BUSINESS
PORT OF MELBOURNE PORT INTERFACE LANDSCAPE MASTER PLAN
Robin Tabled the Draft Report.
There will be public information sessions Wednesday 28th September, 2011 at 4pm, 343 Lorimer Street, Port Melbourne, next to the tower.
After discussion it was agreed that there would be no formal CICCC submission on the Draft Masterplan. If committee members are interested in this masterplan, they should go along to the information sessions.
MEETING DATES FOR NEXT YEAR 2012
Robin I have suggested tentative dates for next year, which we will confirm at the December meeting.
1 March, 31 May, 30 August and 29 November 2012.
MEETING CLOSED -
NEXT MEETING 8 December 2011
EPA ACTIVITY REPORT september 2011
Terminals - coode island
EPA Key Contact: EPA Customer service Team 1300 372 842
§ Nothing to report
pOLLUTION iNCIDENTS AND rEPORTS
Community Reports to EPA Pollution Watch for Terminals – Coode Island
§ 1 June 2011 – 31 August 2011 = 0 community reports
ACTION ITEMS FOR EPA
§ No action items for EPA
OTHER LOCAL AND EPA NEWS
EPA’s fourth Community Forum will be held on 20 October. The theme for the forum is ‘EPA: Holding industry to account. What does it take?’ Have you got questions you want answers to? Log on to http://oursay.org and post and vote for the questions you want answered from September 12th to October 20th and EPA CEO, John Merritt will answer the top three most voted for questions on oursay.org at the Community Forum. EPA is inviting all Victorians to ask the EPA about the issues they care about on oursay.org.
Buffer distances for composting facilities – discussion
Classification for the off-site management of contaminated soils
EPA / Fonterra sustainability covenant
New 24-hour pollution hotline - 1300 EPA Vic (1300 372 842)
A reminder that the new EPA 24-Hour Pollution Hotline commenced on 1 July and allows the community to speak with an EPA designated call centre officer 24 hours a day about pollution concerns. It allows EPA call centre officers to make on-the-spot decisions to send emergency crews to pollution-related incidents, which has the potential to improve emergency incident response times. EPA relies on Victorians to be its eyes and ears and report pollution, so a properly functioning hotline is essential. The call centre is staffed by trained operators and based in Melbourne.