COODE ISLAND COMMUNITY

CONSULTATIVE COMMITTEE

 

Adopted Minutes

Thursday, 8th September, 2011

 

PRESENT

Ian Thomas
Community Rep./Committee

Rory Quinn       Regional Engineering Manager, Terminals Pty Ltd

Michael Isaachsen
Community Rep./Committee

Carlo Fasolino
State Manager, Terminals Pty Ltd

Faye Simpson
Community Rep./Committee

Susan Chatterton
Minute Taker

Theo Pykoulas
City of Maribyrnong

Robin Saunders:
Chair

 

 

ITEM 1.       WELCOME BY THE CHAIR, APOLOGIES & CONFIRMATION OF DRAFT AGENDA

Robin         Apologies:   Peter La Rose , Deborah Macfarlane, Bro Sheffield, Jessamy Nicholas

                    Draft Agenda confirmed

ITEM 2.       CONFIRM DRAFT MINUTES FOR THE MEETING ON 16TH JUNE, 2011 AND REVIEW ACTION ITEM LIST

Draft Minutes - Adopted.

Action Item 03/2011-2   Carlo and Rory discussed the seal breakdown on Tank 318.

Rory              during routine inspection of tank farm Peter observed an oily film on the tell tale pipe running from central drain which indicates any leakage from tank.  Inspection of the tank revealed the supporting base floor was cracked.  Water had got between the floor of tank and edge of base and picked up a bit of oil from sand layer.  The seal was replaced.

 

Faye           What distinguishes between oil in sand and what is in the tank?

 

Carlo          Any liquid runs into a pit so testing can be carried out.

 

Action Item 03/2011-5 – Annual Report not available until end September.

 

Action Item 06/2011-3 – Carlo talked through the presentation on the Risk Based Monitoring.

                    We are already doing Risk Based Monitoring.  Operator monitoring is conducted as well. 

                    Carlo outlined that the original monitoring program was based on EPA Licence Conditions. After receiving the accredited licence, the conditions were incorporated into the environmental manual. The monitoring program is reviewed for effectiveness during the environmental audit by Frank Fleer. Based on the review the monitoring program is modified (if required) and the environment manual is updated. Some of the items that are reviewed are:

Š      previous monitoring results;

Š      estimated emissions from the previous 122 months;

Š      changes in chemicals stored; and

Š      changes in the EPA category of chemicals.

ITEM 3.       REPORTS FROM AGENCIES AND TERMINALS

 

COUNCIL

 

Theo           Shelter In Place – Launch on site 21 August, 2011.  Draft versions of the Shelter-in-place A4 coloured Community Emergency Response Information Brochure for Hobsons Bay Council and MFB were handed out. See Appendix 2 at  http://www.mfb.vic.gov.au/News/Publications/Reports/Shelter-in-Place-decision-making.html

 

                    On 19th September, 2011 an emergency warning website is going live, will confirm website once notified.  Under the banner “Industry as Neighbours” individuals will be able to subscribe with their name and email address. We aim to get all local MHF’s to participate.  Businesses can create a link for themselves on the website

 

ACTION ITEM              Theo to provide advice about the website address for the “Industry as Neighbours” web site where individuals can subscribe.

 

                    The challenge is it requires people to input data.  There is a tool to help send out information to community and industry.

 

                    Not a proactive site, if you have a smart phone you will receive an email saying there is something happening on the website.  This is a pilot between Maribyrnong and Hobsons Bay council.

 

                    The trigger for this is human based.  Communications Officer Role being developed.

 

Robin         MFB is taking09/20 a proactive role which is to be encouraged.  Categories of other incidents that concern such authorities as the EPA could piggy back off what the MFB have done.

 

Theo           If an emergency alert goes out it forms part of the MFB website.  The fire service now looking at community awareness.  Currently promoting it to all council areas.  Hazmat Incident Safety device.  All businesses can become subscribers to this portal.

 

Robin         Together with Michael Isaachsen and Ian Thomas, I attended the launch at Coode Island; and spoke with Craig Lapsley, the Fire Services Commissioner. He indicated his interest in attending our December meeting.  He overviews all fire services, MFB and CFA.

 

Theo           Role is to co-ordinate all fire services in Victoria.

 

EPA

Robin         Read out and distributed Activity Report provided by EPA. (attached at end of Minutes). Of particular interest is the advice about EPA’s fourth Community Forum on 20 October, with the theme “EPA: Holding industry to account.  What does it take”.

 

                    I have received an invitation for 26 September to attend a briefing by Cheryl Batagol and John Merritt of the EPA which I propose to attend.

 

Theo           Note the new 24 hour number mentioned on the activity report it is a new one from that previously mentioned.

 

TERMINALS PTY LTD

Carlo          Read through Operations Report.

 

Robin         In relation to the Current Chemical Storage Capacity table in the report, which is listed by Class, is there a general description for the classes?

 

Carlo          Class 3 – Flammable liquids

                    Class 6 – Toxic liquids

                    Class 4 – Toxic Solids (none stored at Terminals Coode Island facility)

                    Class 8 – Corrosive Materials

 

                    Class 1’s and 2’s – none flammables, hydro carbons above 61oC

 

Robin         Thank you this information is helpful to put on the website.

 

Carlo          At Geelong we have started a new committee.  We are going down a different path.  We wanted some feedback from the community and get some PR and sponsorship back into the community.  It is early days yet.  We are putting out some advertisements in the local paper providing information about Terminals.

 

 

ITEM 4.       OTHER BUSINESS

 

PORT OF MELBOURNE PORT INTERFACE LANDSCAPE MASTER PLAN

Robin         Tabled the Draft Report.

 

                    There will be public information sessions Wednesday 28th September, 2011 at 4pm, 343 Lorimer Street, Port Melbourne, next to the tower.

                    After discussion it was agreed that there would be no formal CICCC submission on the Draft Masterplan. If committee members are interested in this masterplan, they should go along to the information sessions.

 

MEETING DATES FOR NEXT YEAR 2012

 

Robin         I have suggested tentative dates for next year, which we will confirm at the December meeting.

1 March, 31 May, 30 August and 29 November 2012.

 

MEETING CLOSED  -

 

NEXT MEETING            8 December 2011


EPA ACTIVITY REPORT september 2011 

 

Terminals - coode island

 

EPA Key Contact:   EPA Customer service Team 1300 372 842

 

sTATUTORY ACTIVITIES

§ Nothing to report

 

pOLLUTION iNCIDENTS AND rEPORTS

Community Reports to EPA Pollution Watch for Terminals – Coode Island

§ 1 June 2011 – 31 August 2011 = 0 community reports

ACTION ITEMS FOR EPA

§ No action items for EPA

OTHER LOCAL AND EPA NEWS

Community Forums

EPA’s fourth Community Forum will be held on 20 October.   The theme for the forum is ‘EPA: Holding industry to account.  What does it take?’  Have you got questions you want answers to? Log on to http://oursay.org and post and vote for the questions you want answered from September 12th to October 20th and EPA CEO, John Merritt will answer the top three most voted for questions on oursay.org at the Community Forum. EPA is inviting all Victorians to ask the EPA about the issues they care about on oursay.org.

Buffer distances for composting facilities – discussion paper
EPA has released a Buffer distances for composting facilities – Discussion paper for public comment.  On Wednesday 14 September, a workshop will be held in Melbourne to give interested parties the opportunity to discuss.  Submissions will be accepted until COB 16 September to community.engagement@epa.vic.gov.au

Classification for the off-site management of contaminated soils
EPA has issued a classification for the off-site management of contaminated soils.  For further information visit http://www.epa.vic.gov.au/waste/classifications_by_EPA.asp

EPA / Fonterra sustainability covenant
EPA Victoria and Fonterra have signed a Sustainability Covenant, the first of its kind between Victoria’s environmental regulator and the dairy industry.

New 24-hour pollution hotline - 1300 EPA Vic (1300 372 842)

A reminder that the new EPA 24-Hour Pollution Hotline commenced on 1 July and allows the community to speak with an EPA designated call centre officer 24 hours a day about pollution concerns.  It allows EPA call centre officers to make on-the-spot decisions to send emergency crews to pollution-related incidents, which has the potential to improve emergency incident response times.  EPA relies on Victorians to be its eyes and ears and report pollution, so a properly functioning hotline is essential.  The call centre is staffed by trained operators and based in Melbourne.