COODE ISLAND COMMUNITY

CONSULTATIVE COMMITTEE

 

Adopted Minutes

Thursday 11th April 2013

 

 

PRESENT

 

Robin Saunders:

CICCC / Chairperson

Gary OSullivan

Operations Manager, Melbourne Terminals Pty Ltd

Faye Simpson

Community Rep./Committee

Peter La Rose

Operations Manager – Geelong Terminals Pty Ltd

Deborah Macfarlane:

Community Rep./Committee

Carmel Vlachos

Environment Protection Authority

Bro Sheffield-Brotherton
Combined Enviro. Groups / Committee

Marg Renwick

Environment Protection Authority

Joan Thomas:

proxy for Ian Thomas

Susan Chatterton

Minute Taker

 

 

 ITEM 1.      WELCOME BY THE CHAIR, APOLOGIES & CONFIRMATION OF DRAFT           AGENDA

 

Robin

Apologies – Carlo Fasolino, Theo Pykoulas, Ian Thomas, Michael Isaachsen. Draft Agenda - confirmed

Robin

Welcomed everyone and introduced representatives of the EPA, Carmel and Marg.  Also welcomed Joan as a stand in for Ian who could not make it to the meeting tonight.

 

 

ITEM 2.       PRESENTATION BY CARMEL (EPA) ON THE APPROVALS REVIEW

 

Carmel

Handed out two overheads regarding EPA Approvals Review and Risk based assessment pathways.

 

Approvals Review final report published 4 April, 2013. The aims of the reforms are to:-

                  Reduce red tape

              Provide more information for the public to view on the EPAs website

                  Make the approval process more transparent

                  Reduce timelines for approvals (feedback from industry suggested Works Approval take too long).

                  Aim to fast track approvals where there is no community interest over 6 week period instead of 3-4 months.        

                      Complete approvals involving community interest within 3 months

                  Make reports available on EPAs website

                  Look at every EPA licence every 5 years

 

 

IBIS Portal now developed where information can be accessed.  The information on the website will be phased in on portal over the coming months.  Works Approvals are put on the website for 21 days during the period they are open for comment.

To access the information on the portal you will need to be a registered user and there will also be a public section.

Marg

Login will be required whereby companies can access commercial in confidence information and public will have restricted access to information.

Carmel

Access to licences is available on the website and will be replicated on portal.

Joan

On the website with regard to licences the attachments are not displayed.

Carmel

Was not aware of that will make a note and look into.

ACTION

Carmel to advise whether attachments are included in the licences available on the EPA Web site.

Bro

Just wondering what kind of registration is available for the general public.  When they do get registered what they can access.

Marg

Discussed the Activity Report circulated in response to Bros question.  We will replicate what we already have on website.

      New information will include list of auditors, audit reports, permits.

      Idea is for it to be a one stop shop.

      More transparency

      Ensure those that wish to be informed have a place where they can access information.

      On line pollution reporting

      First release to registered users now complete – waste transport certificates, landfill levy, single site licences

      Second release to registered users – amalgamated licences & APS functions.  Released to public – single site licences.

      Third release to registered users – online pollution reporting, works approvals, RD&D Approvals, 30A Approvals.  Released to public – amalgamated licences, annual performance statements.

      Fourth Release released to public – PIW transporters and receivers (PIW Database), appointed auditors, works approvals, RD&D Approvals, 30A approvals.

 

Robin

What is the indicative timing for these releases?

Marg

2nd release end of April.  Others anticipated by the end of financial year.

Robin

Something we will watch with interest.  Regarding the EPA resources have they been cut back?

Marg

Yes, there was the standard 10% cut, but the Field Workers were protected from cut backs.

Carmel

Accredited licence holders are expected to be self-managed and do the right thing. The matter of accredited licences will be reviewed by June 2014 under the alternative program to recognise excellence by EPA licensees

30A approvals are common for Water Authorities after heavy rain events, and EPA will be reviewing whether specific approvals are needed in every case, or whether blanket approval can be given.

Marg

We can email the documents we distributed to you.  I will now be Terminals contact at the EPA.

ACTION

Marg and Carmel to email the Activity Report and EPA Approval Reform overheads to Robin.

ACTION

Robin to email the draft minutes to Marg for her to confirm the detail and dates in the reported presentation (above).

Robin

Thanked Carmel and Marg for their attendance

 

 

ITEM 3.       CONFIRM DRAFT MINUTES FOR THE MEETING 6th February, 2013      REVIEW ACTION ITEM LIST

 

The Draft Minutes of the 6th February, 2013 meeting were adopted.

 

Action Items

 

08/2012/2

Theo to follow up with MFB to reinstate the page on the Industry is your Neighbour page showing nominated neighbours.

As it appears that the deletion of the web page has not received any protest from industry over the past 12 months then suggest we close off.  Agreed.

 

11/2012/4

Jessamy to confirm EPA IT representative to attend 18 July 2013 meeting, to advise on the new client management system, and the availability of company related licences, audits, works approvals and permits on the EPA web site.

Complete.

 

11/2012/5

Carlo to send Robin new consolidated EIP 2013-2016

Complete.

 

02/2013/1

Robin to contact EPA to request an IT representative to attend the 18 July 2013 CICCC meeting, and write if need be.

Complete, the issues having been addressed in the EPA presentation tonight.

 

02/2013/2

Carlo to report back after getting independent tank engineers to note any anomalies between the reports on the Tank 46 welds on bottom plates by the two different companies.

Exactly the same tests were conducted by the two different companies.  The cracks were very small and they were unable to find any reason for the incident to happen.  Paul will do presentation at the November meeting (on site) with the findings and will send the report to Robin.

 

ACTION

Paul to send the report on the tank cracks to Robin.

Faye

Thanked Terminals for having the inspections conducted.

 

02/2013/3

Carlo to send to Robin the completed 201`3 – 2016 EIP in full, and Robin to check it for completeness and then post it to the CICCC web site.

Complete.

 

02/2013/4

Robin to write a letter to Cheryl Bagatol asking if EPA could attend and discuss its emerging philosophy and give an overview of the reviews into accredited licences and the Works Approvals.

Completed.

 

02/2013/5

Robin to post the Maintenance Planner outline to the CICCC website.

Completed.

 

 

ITEM 4.       REPORTS FROM AGENCIES AND TERMINALS

 

TERMINALS REPORT

 

Peter

As we are in the small meeting room tonight and no projection available we are unable to display the report.

Robin

I have read the report and there have not been any incidents to discuss.

 

Terminals are considering implementing a computerized maintenance system next year after trialing one in Botany.

Peter

We have two new personnel at Geelong

Geoff McConnell – Operations Superintendent and Maintenance

Don McKenzie – Operations Manager - Bitumen and Specialty Fuels

 

ENVIRONMENT PROTECTION AUTHORITY

 

Marg

      No statutory activities going on for Terminals

      No pollution reports

      EPA Environmental Citizenship Strategy – will keep you up to date on projects

      Community forum – advice was distributed by Robin on Monday by email. The forum is on 15th April 2013 5pm – 8pm.

      EPA released online version of Newsletter – link given on Activity Report.

ACTION

Suggest all members consider subscribing to EPA quarterly newsletter.

Robin

Having EPA representation at Geelong meetings.  With your permission can I send the presentation onto the Geelong representative.

Marg

Yes

 

CITY OF MARYIBYRNONG

 

                    Theo was an apology. He provided advice to Robin before the meeting that there were no new matters to report.

 

ITEM 5.       REVIEW OF DRAFT 4TH EIP, 2012 - 2016

 

Faye

On reading the EIP, Terminals have shown commitment for the following 4 years bedding in all changes made and cleaning up old pipes.  Main thrust did not seem to contain any proactive new measure.

Peter

Always things you can do.  Made changes over a longer period of time.  Bund liner has to be done.

Gary

Barwon Water has a new facility which is a joint venture between themselves and Shell.  It is a waste water treatment plant.  Plant nearly finished, contains catchment ponds and goes to Shell as Class A water for their potable water usage.  Terminals interested in the future for their potable water usage.

Robin

Page 16 Section 4.1 – Philosophy and Procedures, the 5 dot points.

 

When I read the 5 points I was moved to comment to Carlo that there might be points addressing Terminals broader interests.  Terminals could be a bit more forward-looking with these matters.  I will ask Carlo if I can send on the points addressing broader responsibilities, and I will circulate for discussion at the next meeting.

 

Worksafe reviewed Handling and Storage of Dangerous Goods.  Wondered if the new regulations would affect Major Hazard facilities and found it would have minimal affect.

Peter

Worksafe changed the numbering of hazardous goods.

 

 

ITEM 6.       OTHER BUSINESS

 

NONE

 

NEXT SCHEDULED MEETINGS: 

 

Meeting dates for 2013

Thursday 18th July, 2013 (MCC 6:30pm), Wednesday 6th November, 2013 (site, 3pm).

 

 

MEETING CLOSED 8:00pm