COODE ISLAND COMMUNITY

CONSULTATIVE COMMITTEE

 

Adopted Minutes

Wednesday 25 October 2013

 

 

PRESENT

 

Robin Saunders:

CICCC / Chairperson

David Barry

Senior Environment Protection Officer, EPA

Ian Thomas:

Community Rep./Committee

Jemma Pech

EPA

Faye Simpson

Community Rep./Committee

George Horman

Managing Director, Terminals Pty Ltd

Michael Isaachsen:

Community Rep./Committee

Carlo Fasolino

State Manager Victoria, Terminals Pty Ltd

Deborah McFarlane

Community Rep./Committee

Gary OŐSullivan

Operations Manager – West Melbourne

 

Kalia Loche

Minute Taker

 

 

 ITEM 1.      WELCOME BY THE CHAIR, APOLOGIES & CONFIRMATION OF DRAFT           AGENDA

 

Robin

Welcome to George Horman, David Barry and Jemma Pech

Apologies – Bro Sheffield Brotherton

 

Draft Agenda - confirmed

 

ITEM 2.       CONFIRM DRAFT MINUTES FOR THE MEETING 18 July 2013 REVIEW            ACTION ITEM LIST

 

Draft Minutes for the 18 July 2013 meeting were adopted without change.

 

Outstanding Action Items

 

04/2013/1

& 07/2013/1

Carmel to advise whether attachments are included in the licences available on the EPA Web site.

Robin to contact Marg Renwick, to invite her to the next meeting, and to seek clarification on the present status of the portal, and which Terminals documents on the EPA data base that are available through the portal.

David

David advised that he was not responsible for Action Items flowing from commitments of other EPA representatives.

Robin

There seems little point in pursuing this matter further.

 

 

ITEM 3.       OVERVIEW OF TERMINALS AUSTRALIAN ACTIVITIES

 

George

Terminals was bought by US investors in 2006 for US$80 Million and today it is worth 4 times that.

The last 7-8 years has seen Terminals grow strongly which is due to regulations and refinery closures in Australia. Australia now needs to import what we used to make.

 

Terminal latest project is Pelican Point Terminal in Adelaide. With a cost of $70 Million to build it has the capacity to store 84,000 cubic meters of fuel. Phase 1 is underway and the first ship will arrive in January 2014. It is a major point for imports into Adelaide, with access to deep water allowing larger ships to use the facility. The Adelaide refinery has closed.

 

Phase 2 at Adelaide will only go ahead if Olympic Dam proceeds, to meet its needs for diesel.

 

The bund wall at Phase 1 is almost 4metres high to meet the code requirements for the 25,000 cubic metre tanks enclosed (a volume comprising 100% of the largest tank, plus 10% of the other tanks and an allowance for fire fighting). There are four floating roof tanks for ULP and premium grade petrol with ethanol, and two tanks for diesel. A complication for site and bund drainage is that ethanol mixes with water, making it more difficult for any water cleaning that may be necessary. Emissions from the truck loading operations are sent to carbon beds, where a vacuum system is used to pull the hydrocarbons off in a gasoline scrubber.

 

The principles applied to the plant design include bottom loading for trucks, and gas detectors. Nitrogen blanketing is not necessary with the floating roves. The plant has been designated a Major Hazard Facility. The tanks sit on a piled construction with a concrete base, while the bund has a high density polyurethane barrier, welded at both the tanks and the bund intrerfaces.

 

There has been a recent expansion to the Botany site with a construction of a Bitumen storage facility. This $45 million expansion stores bitumen largely for roadworks, and 200,000 tons of Australian Standard 450 Bitumen was supplied last year. (Victoria uses 320 Bitumen for asphaltic concrete to roads, and 170 Bitumen for car parks. The various grades of bitumen have different viscosities.

 

At Geelong there has been the construction of the Avgas tank and six Caustic Soda tanks. The Combustor explosion last year at Geelong which was caused by propane being used to mix bitumen at overseas refineries alerted the industry to the fact that propane was being used. Prior to the explosion the possibility of propane in bitumen was not known in Australia.

 

Ian

I wasnŐt aware that was not known prior to the explosion there was an explosion at Geelong, why were we not informed of this?

 

Robin

It was discussed at the Geelong Community meeting but I will send you a copy of the report

ACTION ITEM

Robin to send Geelong Report on the propane explosion at Corio to the Melbourne Committee.

 

George

Now that Vopak are selling one of their facilities in Botany, Terminals is looking into starting a new $22.5 Million project which would include 14 new tanks, storing combustible liquids only.

 

Faye

What innovations have you been using?

 

George:

To address the propane problem we dilute the emissions from truck loading with more air. Sampling bitumen is tricky and we have designed a workable system for doing this. We have also installed a detonation arrestor in the line leading to the combustors that does not allow any flame to pass through to the combustor. It consists of a large volume of fine honeycomb like metallic construction, giving the same overall volumetric throughput, but lowering the temperature of the gas below that which could sustain a flame.

 

We are also investigating opportunities for Terminals Pty Ltd in Melbourne, but weŐre not going west, itŐs too far. We have also secured some land in Brisbane.

 

Robin

George, have you considered adopting the suggested underlying principles on which the Terminals environmental policy is based, which were discussed at the last meeting of the Committee?

                                                                                         

George

I have had a look at the suggested policies but in my opinion they are not measurable and do not relate to core issues as a business. I am more concerned about how the chemicals are handled.

 

Robin

Do you have an issue with them?

 

George

I do not have any issues with the suggested policies but they sound more like a mission statement than policies.

 

Robin

 I agree, and I would point out that they are not policies, but general principles upon which the Terminals Environmental policy is based (see wording of Section 4.1 in the EIP – Philosophy and Procedures)..

 

George

Suggestions need to be more specific. What does Terminals have to put in place to satisfy the suggestions? We are already good neighbours to the surrounding community.

 

ACTION ITEM

Carlo to revise the additional principles upon which Terminals policies are founded for Georges approval and adoption.

 

George

Lastly, Geoff Millard, Safety Environment & Training Officer is leaving Terminals in January 2014 and Stephen Lewis of Worley Parson is replacing Geoff.

 

Robin

Thank you George for joining us today, and sharing your knowledge of the direction Terminals has been moving with us. It is nearly three years since you were last present at a CICCC meeting, and I would hope that we would see you again well before another three years has elapsed.

 

 

ITEM 4.       REPORTS FROM AGENCIES AND TERMINALS

 

EPAŐs REPORT

 

Robin

I still have not had a response form EPA regarding staff changes and the current status of the portal.

 

David

EPA will not be attending another CICC meeting for at least 12-18 months.

 

Robin

Can you follow up on issues presented to you today?

 

David

I didnŐt commit to the action items that other EPA officers agreed to. My role is not to follow up on action items from the committee however I will show you how to find items on the website.

 

Deborah

Why canŐt EPA help us out with our issues?

 

Robin

The EPA web site is very difficult to use.

 

David

If you have any issues with the site I advise you to call the 1300 number.

 

Ian

I believe EPA was better represented and managed when EPA attended every meeting

 

Robin

I have an issue finding the documents relating to specific companies such as work approvals, prosecution and information provided to EPA. Can these be found on the site?

 

David

Absolutely they can be found on the site

 

Robin

I have been unable to find documents about Coode Island, even when searching under West Melbourne

 

David

Gave a demonstration of how to find documents.

             

 

However no documents were found relating to West Melbourne, or Terminals Pty Ltd. Specifically, the Works Approval for the various recent developments at the site were not found.

 

David

Media releases are only available for view 4 weeks after PIN issued. You are able to search by either location or court.

 

Michael

Are you able to search by company?

 

David

You can search by prosecution to legal entity so must be careful that the term is not too generic or will not filter through properly.

 

Robin

Could you please try Work Approvals?

 

David

It is a requirement under the Act that work approvals are available to the public.

 

Robin

But we are unable to get into work approvals for Terminals.

 

David

Work approvals are only public domain for 21 days for public comment and then after that period you must apply for them under FOI.

Robin

What is available then on the web site?

 

David

I am unsure specifically as I am here to talk about compliance and EPA involvement with the community and not on the portal.

 

Faye

What is your role?

 

David

I am a Senior Compliance officer and I do a lot of enforcement. I have spent time on the field. Jemma and I recently visited Terminals at Melbourne on the 10th of October for a compliance inspection.

 

Ian

How does EPA enforce the compliance inspections?

 

David

EPA spends time educating companies, giving advice and if advice/suggestions are not taken on then we enforce notices on the companies.

 

EPA are focusing our resources on minimizing risk and are trying to apply the limited resources as best we can to ensure compliance which is why EPA will not be attending every CICCC meeting.

 

EPAs resources are being concentrated in three areas:

1.    Pollution & Emergency response – 30%

2.    Strategic activities – 30% (includes developing more resources to inspect companies causing pollution.)

3.    Maintenance Activities – 40% (Terminals fall under the 3rd area.)

 

 

EPAŐs six focus areas are:

á      Contaminated Environments (there is a three person team putting effort into highly contaminated sites):

á      Land Fills (there is a three person team working on leachate and gas issues on the main landfill locations):

á      Stormwater (the focus is on electroplating premises, which may have heavy metals in the wastewater stream):

á      Stock Pilling (the focus is on stockpiles of used tyres):

á      Encroachments (the focus is on residential encroachment on light industry areas):

á      Organics (the focus has been on composting facilities, which can be very smelly. Commercially there are two ways of composting large volumes of green waste – in vessels or in windrows. The EPA has had some wins. At Pakenham a smelly site has been closed.)

 

Level of Service to community liaison committees is determined by which category the company falls under. If the company is a high risk and receives more than 20 community complaints per year then EPA will attend every meeting. Medium risk – if the company only receives 12 complaints per year we will attend every 6 months

Low risk facilities such as Terminals, which has not received any complaints, EPA will visit once a year or when EPA can help with a specific issue the Community group has.

 

Faye

Does EPA provide suggestions to the sites?

 

David:

Absolutely. The Act allows EPA to be proactive. By attending sites and coming up with a list of issues at each site and how the company can fix the issues.

 

Faye

With scientific development, are EPA driven to review industries differently?

David

No, not yet. EPA use a risk based model.

 

Faye

I believe the community should get together if they believe that EPA is not proactive in all fields are not responding to community complaints.

 

David

Our compliance inspection at Terminals on the 10th October 2013 reviewed the performance of the facility against the licence conditions for water, air and waste, and the required monitoring program. We have asked Terminals to provide EPA with groundwater data. We noticed that the way in which Terminals were testing groundwater was different to what their procedures stated. Although the practice was better than the procedure, it is in their license condition that the procedures must match the practices.

 

Robin

Can a copy of the overheads be emailed to me for distribution to the Committee?

 

David

I will have to check if the overheads can be provided.

 

ACTION ITEM

David to confirm that a copy of the PowerPoint presentation can be emailed to Robin, advise Robin, and if it can be, email it to Robin directly.

 

 

Terminals Pty Ltd

 

Carlo

I am going to jump straight to incidents. All incidents were minor.

 

Faye

I am concerned that the Greenhouse emissions are going up compared to the previous tenures. Why is this?

 

Carlo

MelbourneŐs capacity has risen by 67% in the past few years. The burning of waste and combustors adds to the emissions.

 

Michael

Would it be useful to tonnage the graph?

 

Carlo

2006 – 130 tons

2011 – 179 tons     

2012 – 195 tons

2013 – 200 tons

 

The graph needs to be looked at as a trend

ACTION ITEM

Carlo to review the greenhouse table in the report and see if there is a way to reflect throughput.

 

 

ITEM 5.       REVIEW OF CICCC MEETING  TIMES AND LOCATIONS. ANS DPECIFIC DATES FOR 2014.

 

Robin

Based on the returns from Community Members, Tuesdays at 3pm were preferred and adopted. Proposed meeting dates for 2014  are 4 February (site), 22 April (MCC), 29 July (MCC) & 11 November (site)

 

Deborah

Could we please change the meeting on the 29th of July to 1 week earlier.

 

General discussion led to adoption of Tuesday 12 August 2014 at 3pm at the MCC in lieu of 29 July.

 

ITEM 6.       OTHER BUSINESS

 

Ian

The paper on uses of Vegetable Oil Fuel presented in Germany was a great success.

 

Faye

Could we have a copy of the paper?

 

ACTION ITEM

Ian to send the paper on Vegetable Oil Fuel to Robin by email, and he will then circulate it.

 

 

NEXT SCHEDULED MEETINGS: 

 

The next meeting is on 4 February 2014 (on site) at 3pm.

Further meetings in 2014 are on 22 April (MCC), 12 August (MCC) & 11 November (site), all commencing at 3 pm.

 

 

MEETING CLOSED AT APPROXIMATELY  6:00 pm