COODE ISLAND COMMUNITY

CONSULTATIVE COMMITTEE

 

Adopted Minutes

 

Tuesday, 22nd April, 2014

Held at Maribyrnong Municipal Offices

 

 

PRESENT

 

Robin Saunders:

CICCC / Chairperson

Theo Pykoulas

City of Maribyrnong

Faye Simpson

Community Rep./Committee

Carlo Fasolino

State Manager Victoria, Terminals Pty Ltd

Michael Isaachsen:

Community Rep./Committee

Susan Chatterton

Minute Taker

 

 

 

 

 ITEM 1.      WELCOME BY THE CHAIR, APOLOGIES & CONFIRMATION OF DRAFT           AGENDA

 

Robin

Apologies – Bro Sheffield-Brotherton, Gary O’Sullivan,

Deborah McFarlane, Ian Thomas, EPA

 

Draft Agenda - confirmed

 

ITEM 2.       CONFIRM DRAFT MINUTES FOR THE MEETING 4th FEBRUARY, 2014 REVIEW ACTION ITEM LIST

 

Draft Minutes of the 4th February, 2014 adopted.

 

Outstanding Action Items

 

10/2013/2

Carlo to revise the additional principles upon which Terminals policies are founded for George’s approval and adoption.

Carlo

Due to the processes involved with the sale of the business I have not had the opportunity to address the action.  I would like to have the matter deferred pending what happens regarding the sale.

Robin

We will defer the item, pending the sale.

10/2013/4

Carlo to review the greenhouse table in the report and see if there is a way to reflect throughput.

 

The Operations Report presented by Carlo addresses this Action Item, and was accepted by the Committee as a good way

Carlo

Terminals has appointed a new Health & Safety Officer (HSO), Stephen Lewis, who has worked previously with Quest.

ITEM 3.         PROGRESS REPORT ON THE COMMUNITY GRANTS

Sue

We have received 2 applications for grants.

1.                Saltwater Childcare Centre - $720 For gardening equipment

2.                Hyde Street Youth Band - $2,249 For music stands

 

Not many responses to the advertisements.

Faye

Word of mouth might get out to others

Robin

For the future, and to accurately reflect the scope of the CICCC as an advisory body, newspaper advertisements should state:-

“Terminals Pty Ltd has commenced its community grants program.  When applications are received Terminals will seek comment and input from the CICCC”

 

The Committee agreed to the suggested wording above, and recommended the two applications to Terminals for its consideration..

 

ITEM 4.       DRAFT COMMITTEE GUIDELINES FOR DISCUSSION AND ADOPTION

 

Theo

Guidelines are good.

Robin

I would then send this out to key agencies and ask for their comment and endorsement.

 

EPA standard practice is to rank companies now to good and bad ones.  They attend those that are doing badly, as a way of mnaging limited staff resources.

Carlo

Preamble, if agencies stick to these guidelines their presentation would flow more freely.

Robin

The 3rd paragraph states roughly what is in it for the agency.  Presentation goes more smoothly, relevant and thoughtful, more productive, time saving. 

Theo

To assist first time presenters or attendees.  Explain the process and remove the words “first time”.

Faye

Remove “good” practice guideline No. 2.  Those changes would soften the wording.

Robin

With those changes does the committee adopt the guidelines for me to write to the authorities?

All

Agreed.

ACTION

On receipt of Robins revised guidelines Theo will get endorsement from the City of Maribyrnong.

ACTION

Robin to send out a letter and guidelines to EPA, MFB, Worksafe, and PoMC.

 


ITEM 5.       REPORTS FROM AGENCIES AND TERMINALS

CITY OF MARIBYRONG

Theo

Nothing in the planning front.

 

Shelter In Place communication to the community: I would like to use this group to vet the current content of the leaflet.

 

The communication was developed jointly with MFB.  We are trying to keep it localized and distribute to every household.  I will distribute to the CICCC to get your views.

Robin

At the Corio meeting the CFA advised they had put out information regarding bush fires and are also putting out a separate one for chemicals and adverse weather.

Theo

Commitment made locally is to provide communications.

Faye

Just hearing you talking about all the different information.  Have you considered doing a combined one on “How to Manage Emergency Situations”?  Standardising the information processes.

Theo

“Emergency Alert” is a recognized standard run by the State Government.  Situational based warnings – second stage now put in place.

Robin

The automatic SMS has been extended to everyone within that area whether you live in area or not. 

Theo

I will send out the Shelter-in-place brochure and get your feedback on it before we distribute to the community.  Need to make it consistent across the state, uniform chemical awareness.

ACTION

On receipt of the brochure, Robin to email it to members for comment.

 

ENVIRONMENT PROTECTION AUTHORITY

 

Not in attendance.  General report provided to chair, and forwarded to members..

 

TERMINALS PTY LTD

 

Carlo

Discussed imports as opposed to exports. 

Faye

How does Terminals emissions compare to other industries?

 

 

Carlo

We are not a producer.  We are using the combustor a lot more now which has had a big impact on emissions.

Robin

I think the overall upgrading and changes to the site, and to the products now being stored, could be a good news story, reflecting a safer site.

Carlo

Co2 have gone up but combustor being beneficial.

Michael

Greenhouse Gases 3,500 tonnes per year is a lot.

Robin

Use of combustor has been expanded over the years.

Carlo

Carbon beds did not remove the liquid waste.  We are way ahead of greenhouse gases emissions.

Faye

Air Emissions Summary Table – there is a carbon bed mentioned.

Carlo

Carbon beds are still on our licence but are mostly static now, still used on occasion.

 

Then advised the Committee of Peter La Rose’s illness.

Robin

I will write to him and express our thoughts at this time.

ACTION

Robin to write to letter to Peter La Rose

 

ITEM 6.       OTHER BUSINESS

Robin

I am currently in the process of standing down as Chair of the Geelong committee; CICCC will then be my only job for Terminals.

 

 

NEXT SCHEDULED MEETINGS: 

Tuesday, 12 August, 3pm at the Maribyrnong Council Municipal Office; and Tuesday 11th November – 3pm at Terminals Coode Island office.

 

MEETING CLOSED 6:00pm