COODE ISLAND COMMUNITY

CONSULTATIVE COMMITTEE

 

Adopted Minutes

 

Tuesday, 11th November, 2014

Held at Terminals Pty Ltd Coode Island Site Office

 

 

PRESENT

 

Robin Saunders:

CICCC / Chairperson

Wayne Cook

Operations Superintendent, Terminals Pty Ltd

Bro Sheffield-Brotherton

Community Rep./Committee

Gary O’Sullivan

Operations Manager, Terminals Pty Ltd

Faye Simpson

Community Rep./Committee

Carlo Fasolino

State Manager Victoria, Terminals Pty Ltd

Joan Thomas (proxy for Ian Thomas, who was an apology)        Community Rep.

Don McKenzie

Operations Manager (Geelong), Terminals Pty Ltd

 

Susan Chatterton

Minute Taker

 

 

 ITEM 1.      WELCOME BY THE CHAIR, APOLOGIES & CONFIRMATION OF DRAFT           AGENDA

 

Robin

Welcome

 

Apologies – Ian Thomas, Deborah McFarlane, Foti

 

Draft Agenda – confirmed

 

 

Carlo

After 12 years as State Manager I am taking the opportunity to take up another position within Terminals at head office.  Don McKenzie is going to take over the role as State Manager of Victoria.

 

 

Doug Eng has moved to Melbourne from managing Terminals in New Zealand to take up the position of Chief Operations Officer.  All State Managers will be reporting to him.  Doug was originally State Manager of NSW operations and then moved to New Zealand to manage the site there.

 

Joan

Good luck in your new position Carlo.

 

Robin

Then invited Don to give a short summary of his career.

 

Don

I have been in the oil industry for 30 years. I worked for Shell in New Zealand for 15 years, then at New Zealand Oil Services 10 years. I then moved over to Australia to work for United Petroleum for 4 years and was approached to come to Terminals.  No engineering background, worked my way up the ranks.

ITEM 2.       CONFIRM DRAFT MINUTES FOR THE MEETING 12th AUGUST, 2014    REVIEW ACTION ITEM LIST

 

Draft Minutes of the 12th August, 2014 adopted.

 

Outstanding Action Items

 

10/2013/2

Carlo to revise the additional principles upon which Terminals policies are founded for George’s approval and adoption.

Robin

With regard to the section in the EIP that spells out Terminals principles.  I feel it is missing the broad spirit of community involvement, and social and broader environmental responsibility that is evident from Terminals actual behaviour.  There were 3 additional items to be put to Terminals which I have previously circulated and discussed at meetings.  Item still unresolved so will keep this action open.

Carlo

Stephen Lewis is the new Environmental Manager and he is more interested in the item and will have a look at the inclusions you put forward.

Robin

Don are you across this one?

Don

I will look into.

ACTION ITEM

Stephen Lewis to follow up the additional principles recommended by the CICCC for addition to those listed in the EIP (included in a revision of Item 10/2013/2)

04/2014/1

On receipt of Robin’s revised guidelines Theo will get endorsement from the City of Maribyrnong

Robin

Had no reply from Foti re the guidelines for Agency members attending the meetings.  Other agencies that responded were very supportive of the guidelines.

 

 

ITEM 3.         BRIEF PRESENTATION BY JODIE GEORGIOU, MANAGER OF MAJOR HAZARDS,  WORKCOVER

Robin

Jodie is an apology for tonight, she was not able to attend.  I have invited her for the February 10th, 2015 meeting.

 

 

ITEM 4.       PROGRESS REPORT ON THE COMMUNITY GRANTS INITIATIVE          (TERMINALS PTY LTD)

Sue

No new applications for grants have been received despite advertising.  Will contact schools directly and see if any in the surrounding area would be interested.

Carlo

I went and stood in front of the assembly at the Corpus Christi School and gave a speech.

Robin

I will write to the new CEO of the council and thank him for the councils support over the years.  Will ask him to nominate someone to attend meetings.  Mention community grants.  I suggest Terminals also contact council and ask for some worthy causes that need some assistance.  Might be worth contacting those we see as worthy causes.

ACTION ITEM

Robin to write to MCC CEO thanking Council for its support, and seeking advice on the issue of community grants.

 

ITEM 5.       UPDATE ON THE 4TH EIP 2013 - 2016

Carlo

We do not currently store any Schedule 1 materials on site.

 

Item Investigate modifying combustor air feeds to combustor so that it ramps down as dilute ramps up.

.

 

Carlo explained the dilute system and how that works. With regards to modifying the combustion air feed to the combustor, so that it ramps down as dilution air stream ramps up, that is not going ahead as combustor will be less reliable. The issue is the different locations of the two air inputs, and the difficulty of avoiding unstable air flows. If the combustor had been designed differently, with both air inputs sharing the one common entry point to the combustor, the balancing could have been undertaken.

 

Item: Implement low fire on combustor during night time duty while no transfers occur.

No action at this time due to potential risk issues.

Robin

Is it a quantifiable risk?  What is stopping you making a decision on having an automatic system?

Carlo

The items in the EIP are what we put down as idea’s to work from and investigate if viable.

Robin

Have you spoken to EPA that you wish to trial this?  Would the EPA like to be a part of the trial?

Carlo

It is probably a low risk to trial this matter.

Bro

Unless you do the trial no one is going to know.

Carlo

If it doesn’t fire up it goes to carbon beds anyway.

Robin

Sounds like Terminals needs to address this issue .

ACTION ITEM

Carlo (Don) to progress this EIP item, “Implement low fire on combustor during night time duty while no transfers occur”

 

Item: Investigate and report to CICCC on installing solar panels re gantry and pump bay roofs.

Carlo

Solar panels are not viable, as it will cost $30,000 to install a,30 kilowatt solar unit.  We currently pay 0.09 cents per kilowatt commercial rate so it’s not viable. The payback period woulf be 10 to 15 years.

Robin

Do you not think it is the right thing to do?  10-15 years is an environmental plus.  While I understand that commercial enterprises like to get a much shorter pay back for major expenditures, in this case it is a desirable an environmental benefit and could be viewed as an environmental benefit, not just a financial exercise..

Carlo

We have many capital improvements that require attention also.

Bro

Are government grants still available?

Robin

Have another look at in line with your community responsibilities.

ACTION ITEM

Don to review the issue of the solar panels in the EIP.

Carlo

We plan to have the next Community Report (2013-2014) as soon as I obtain the data from the new Environmental Manager.  It is due out by Christmas.

Robin

Once I receive the report I will circulate to the committee members.

Carlo

Terminals Website is old so Clifton Consulting wants to do something about it.

Robin

Is it likely to do the same thing as in Geelong and wrap CICCC back into the Terminals website?

From the beginning committee is funded by Terminals whilst at the same time said we are an independent committee and management of website independent.  Do we still wish to still remain independent?

Joan

I think that is a good idea as the perception is that you are part of Terminals. Faye and Joan supported the separate web site.

Don

Having the CICCC wrapped into the Terminals website makes finding it easier.  Committee still to control content of CICCC pages.

Carlo

Terminals pay for the current CICCC website.  We have control if we wish but choose not to.  We are in support of independence.

Don

Someone coming and wanting to find out about CICCC would struggle to find it otherwise.

Bro

Need to have a very clear statement of management put on website if combined.

Robin

What does the committee think about independence?

Don

We can adjust the front page to include a reference to the independence of the committee.

Robin

Would like to see what you propose.  But think in fact better with being independent.

Faye

How do you define a high risk product?

Carlo

Ones that are dangerous goods.

Robin

Idea of reviewing the EIP every 6 months is working well.

 

ITEM 6.       ADOPTION OF THE DRAFT GUIDELINES FOR AGENCY REPRESENTATIVES

Robin

Following the endorsement by Worksafe and MMFB, advice from EPA that they have no comment, and notwithstanding having no response from MCC as yet, I propose that we do adopt the guidelines and put them on the CICCC website.

Carlo

No agencies have attended to test out guidelines as yet.

 

The Committee agreed to adopt thee guidelines.

ACTION ITEM

Robin to put the “Guidelines for Agency Representatives” on the CICCC web site.

 

 

ITEM 7.       REPORTS FROM TERMINALS AND AGENCIES

 

TERMINALS PTY LTD

Gary

The Severity 2 incidents are detailed below.

15/08/14

Driver had punched in the wrong number of litres of 2-ethyl hexl acrylate that the compartment in the road tanker could hold and the switch on scully was old and worn and able to be moved even though locked. No product was spilt.  All overfill protection bypass switches have now been checked for faults and replaced where needed.

Faye

Are the compartments not labelled with how much the compartments hold?

Gary

Yes they are but the driver punched in the wrong amount.  It was human error.

Robin

Nothing was actually spilled so it should be noted on report that amounts should be noted even if “0”.

4/09/14

Wrong load being dispatched to a customer (Ectro6 instead of Ectro4 lube oil). 

Faye

Is it easier now to select the right key?

Wayne

Yes keys are now labelled.

Carlo

We are instigating a monthly random audits of truck loading procedures, and modify the loading checklist..

Gary

No spill just a mix up with load.

29/9/14

Driver had not fully unloaded previous product from compartment at previous customer, causing high level trip on compartment 2 when Solvent 150 was being loaded..

All contaminated product mixture (some 8,400 litres)disposed of through the combustor.

Faye

How long for combustor to get rid of that amount of product?

Wayne

About a day

Gary

More cost effective

Faye

Do you have any 2 chemicals when put together would explode?

Carlo

No we would need separate loading bays, storage bunds etc.

Robin

Is incident every likely to occur where two incompatible loads are accidentally loaded together.

Carlo

In theory there is a possibility but procedures we have in place and a compatibility matrix we have available that we refer to would prevent that.

Faye

What is your plan if that was to happen?

Wayne

We would dilute with water

Gary

The amount of product left on the truck was small.  The indicator for a large amount left on the truck would be the weight of the truck on the weighbridge.

 

ENVIRONMENT PROTECTION AUTHORITY

No report received prior to the meeting. Subsequently Robin downloaded an email from Chris Bydder advising that EPA has no current compliance concerns with Terminals and has had no pollution reports in the last year. Chris included links to the EPA Industry newsletter (revised in a subsequent email on 12/11/14) and to the EPA annual report. The email of11/11/14 and the advice of the correction was forwarded by Robin to members on 23 November 2014.

 

ITEM 8.       OTHER BUSINESS

Carlo

Peter La Rose not in very good health.

Robin

Is there anything this committee can do?

Gary

Not really we passed on the letter from the committee and he was touched to receive it.

Robin

The CICCC website; I read though the website and found the section on Terminals was written in 2006 in the history part. It is now very dated and needs to be re-written to give a better snap shot of what the terminal is like now.

Gary

I will have a go at writing the 8 years of changes at Coode to enable to website to be updated.

ACTION ITEM

Gary to draft a new text about the history of Terminals’ facility at Coode Island for the CICCC web site.

ACTION ITEM

Robin to get data on the hits on the CICCC web site.

Bro

I feel an annual review of the website would be beneficial.  Should feed back to our next meeting.

Faye

At the February meeting or May?

Robin

As the web site has been updated (except for the history section as noted above, I think the best thing to do is for members to have a read of the website before the next meeting. I will remind members to review the web site prior to the next meeting, and add an item to the draft agenda.

ACTION

Robin to circulate Members a reminder to view the website, and put an item on the draft agenda.

 

 

NEXT SCHEDULED MEETINGS:  Note that the August meeting is now on 18 August.

 

10TH FEBRUARY, 2015 (ON SITE AT COODE ISLAND)

12 MAY, 2015 (MARIBYRNONG CITY COUNCIL)

18TH AUGUST, 2015 (MARIBYRNONG CITY COUNCIL)

24TH NOVEMBER, 2015 (ON SITE AT COODE ISLAND)

 

MEETING CLOSED 4:45pm