COODE ISLAND COMMUNITY

CONSULTATIVE COMMITTEE

 

Adopted Minutes

 

Tuesday, 18th August, 2015

Held at Maribyrnong City Council

3:00pm

 

PRESENT

 

Robin Saunders:

CICCC / Chairperson

Bro Sheffield-Brotherton

Community Rep./Committee

Faye Simpson

Community Rep./Committee

Gary O’Sullivan

Operations Manager, Terminals Pty Ltd

Michael Isaachsen

Community Rep./Committee

Don McKenzie

Victorian Manager, Terminals Pty Ltd

Ian Thomas

Community Rep./Committee

Susan Chatterton

Minute Taker, Terminals Pty Ltd

 

 ITEM 1.      WELCOME BY THE CHAIR, APOLOGIES & CONFIRMATION OF DRAFT           AGENDA

 

Robin

Welcome.

 

Apologies – Deborah McFarlane

 

Draft Agenda – confirmed

 

ITEM 2.       CONFIRM DRAFT MINUTES FOR THE MEETING 12 MAY, 2015, REVIEW         ACTION ITEM LIST

 

Draft Minutes of the 12th May, 2015 adopted.

 

Action 10/2013/2

Additional principles to be considered by Terminals when Substantive CEO appointed. Don to take up this outstanding issue with David Bozinoski

04/2014/1

City of Maribyrnong has endorsed guideline for agency reps on 17/06/15. Action Item removed.

11/2014/2

Solar Panels, Don will take additional information to Board in late August 2015

11/2014/4

Update history of facility on the web site. Done August 2015

02/2015/1

Worksafe advising on National Standards: done 1/06/15. Remove Action Item.

02/2015/3

Don’s proposal for web site. Useful discussion at meeting on 18 August 2015. Further work to be done by Terminals prior to proposal being tabled and considered. See discussion below under Item 5.

02/2015/4 & 5

Edited Questions and Answers  requested by Laura Keeley. Robin advised that these two items were no longer relevant, and could be deleted. Members agreed.

 

 

ITEM 3.       PROGRESS REPORT ON THE COMMUNITY GRANTS INITIATIVE          (TERMINALS PTY LTD)

 

No discussion undertaken

Applications received.

1.    Kensington Neighborhood – Digital literacy training sessions for Kensington parents to educate their children on “Cyber Safety” - $2,595

2.    Footscray Historical Society Inc – Purchase of convention chairs, television, wall mount for TV. - $2,440.00

3.    Footscray City Primary School – Maintain soccer pitch and nets, basketball nets – donation

4.    Hyde Street Youth Band – Website, 2 x banners, 40 x fabric Music Stand Banners - $2,732.17

5.    Flemington- Kensington News – Website for the paper to raise community education and awareness - $3,000

6.    The Salvation Army – Accessible Community Garden Proposal - $1,525

 

ITEM 4.       REPORT FROM TERMINALS AND AGENCIES

 

 

TERMINALS PTY LTD

 

Solar Panels

Don

We are looking at installing 394 panels over the two sites.  There is less roof space at Plant B as opposed to Plant C.  We are not able to cross feed between sites.  Investigated increasing 25W panels to 30W panels and that added an extra $12K. 

We intend to take the proposal to the board next week for their approval.

The current percentage of tanks at full capacity is at lowest point in 10 years which will also be a factor looked at with regard to funding for the Solar project.

Faye

Is there a move afoot at the moment to encourage renewable energy?

Robin

Is the State Government still giving rebates?

Don

Yes they are

Bro

There has been a fundamental shift to increasing use of solar panels for  residential premises, but industry has not been as quick to get on board

Robin

Industry is given much lower electricity rates.

Robin

Expectation is for Don to attend board meeting next week with proposal and report back to committee.

Don

Doug Eng resigned from position of Chief Operating Officer from the end of July.  This position will not be immediately replaced.

 

David Bozinoski is the confirmed CEO based in head office in Docklands.

ACTION

Robin to invite David Bozinoski to the first meeting next year.

Don

David was previously Terminals Chief Financial Officer.  He is now learning the Operations side of the business.

 

Rohm & Haas has not renewed its contract to store acrylates at the facility, and are leaving the site.  They decided to go with their global partners (Stolthaven) and are moving down the road to Stolthaven’s facility.

Incidents

M/15/08 – Operators at Stolt forgot to unload the entire tanker before coming to the site, therefore causing shut down on scully overfill after only 406 litres loaded.  Terminals have modified Loading Form with questions that Terminals operators now have to answer prior to loading to prevent this happening again.  Terminals have also put another display in the truck loading area where drivers can visually see the tare weight of their vehicle.

Faye

Why is this not computerized with a display in the truck?

Gary

The operators at Stolt are to check that the compartments are empty.

Don

We do not part load onto other products.

Ian

We were all notified on the NUW issue regarding introduction of driver only loading at Stolthaven.

Driver only loading has been operating for years.  Interesting part of this for me is if it is relevant to Terminals?

Don

Yes it is as 80% of our loads out of Geelong are driver only loading.  There is always someone else on site during operations.

Michael

Do all drivers have to have site inductions?

Don

We have site and equipment specific inductions. 

Faye

So what is the rate of incidents for driver only loading?

Don

Less as they have no distractions.  We have invested in new technology – dry break coupling systems now being used.  A lot of companies are now using specialist wharf crews.

Robin

What percentage here is driver only?

Don

There is no driver only loading at Coode Island site.  Pelican Point in SA is 100% and Geelong 80%.

Robin

How long do you expect that to be the case?

Don

3 to 5 years.  There will be some products where you never do it.  All the gantries are 100% computer controlled at present.  Equipment on the loading bays at the moment is not compatible. 

Don explained the scully system – overfill protection.

Ian

Is it possible for Terminals computerized loading systems be hacked into?

Don

Yes in affect it can.  We have standalone computer loading systems.

Faye

Are any of the release valves computerized and can they be accessed from home?

Gary

No only alarms.

Faye

If they hacked the computers and got to the venting system what would happen?

Don

The alarms would go off.  We have emergency vents.

Faye

Opening of gates to facility can that be activated?

Don

Yes

Gary

We have mobile security patrols at the sites, camera’s etc.

 

 

 

M/15/14 – Solvent S150 was observed running onto ground from the rear truck during loading. 

Faye

The fact it was spilt here does your neighbor know about it?

Gary

No

Don

New Safe Loading Pass regulations.  Trucks used to be able to drive along and vent.  Rules now changed so they can no longer do that.  Truck company had blocked off vent cap.  We have now added a new item on load form where operators are to check the venting caps.  All spills have been attributable to transport companies because they are not presenting in the right manner.  More technology would alleviate these incidents.

 

M/15/15 - Incorrect isolation key handed out.

 

M/15/18 – Level check of tank instruments – operators check found out of calibration.

 

M/15/19 – Lock out padlock and tag had been cut off an isolation pump.  Broke a gold rule of physically cutting off a lock out padlock.  No adverse incident, just not a done thing.

Robin

Who has permission to lock and unlock?

Gary

The industry standard is the one that put the lock on should be the one that removes the lock. 

Don

That particular employee has now been trained in lock out procedures.

We have had a manual handling course conducted today to remove any level of complacency.

 

M/15/21 – High pressure set point on one of the tanks.  Now fitting differential pressure gauges.

 

Now gone live with our electronic maintenance system MEX (Maintenance Expert)

 

M/15/22 – Over pressurization with venting cap not being put on.

Faye

Such as the light on my car comes on when a door is open etc.; is there not some sort of indicator that can show cap is not on?

Don

It is the biggest fault in the industry.  Truck company has now put actions in house to ensure cap is put back in place once it has been cleaned.

Bro

The loading form has been changed quite a lot.

Don

Outside influences have driven how we change procedures.  Every procedure in our whole company is being altered with a safety prompt under a new system we are in the process of implementing.

ACTION

Don to show procedural changes at next meeting.

Ian

Who fills out the incident forms?

Don

Anyone can fill in an incident form which in turn is distributed throughout the company.  Actions are added along the way.  We have monthly and weekly reporting.

We are also buying a new Health and Safety Management reporting system.  It is an automated system called “Integrum”.  This one is used by Virgin and Coca Cola.  Business intelligence built in that Terminals can enhance to suit their own needs.

Robin

We would like more reporting about things we don’t know about such as MEX.  These things should be put in Terminals’ report.  Has there been anything Terminals can advise to the committee about any new initiatives?

Don

In my time no, nothing.

Faye

I remember that at the previous meeting it was mentioned about MEX.

Don

Combustor low fire / high fire.  We are working on the gas calculations at present.  Can save 114,000 cubes per year.  During investigations found the control valves are not working, contractors are coming in this week to fix.

Ian

What are the cost savings?

Don

Not sure we are in negotiations with the gas company.

Ian

As long as you cannot burn other people’s rubbish

Faye

With turning the intensity down overnight and still having product coming through do you stock pile?

Don

No nothing coming to the combustor during those times.  When it senses product it goes to high fire.  Technicians coming out to clean pilot valves.  Just affects cycling from high to low.

Bro

How long does it take to fire up from cold to hot?

Gary

About ½ hour.

Don

We had thought of turning it off at night and rely on carbon beds at night.  Carbon beds are still an operation part of the system.

Faye

These systems do degrade don’t they?

Don

The combustor will always revert to high fire when we need to burn products.  We conduct testing.

Faye

The sparge curtain stopping transient contaminated water is it still operating?

Don

Still going to keep running it.  Monitoring results are very low.  We have talked to EPA asking if we could turn it off.  EPA requested Terminals to keep it going.

Faye

If you did testing every 3 days to prove to EPA would that help?

Don

We have monitoring units before curtain and after and levels are either none existent or very low.  We have got to a point to where we are happy to turn it off but EPA is reluctant.

 

ENVIRONMENT PROTECTION AUTHORITY

 

No report received prior to meeting.

 

ITEM 5.       UPDATE OF WEB SITE – PROGRESS REPORT

 

Robin

Website is now being worked on. While the Terminals Reports are now listed in a more systematic was, it has highlighted the overlap in Community Reports, Reports to EPA, and one Annual Performance Statement to EPA. Robin suggested to Don that Terminals might like to review these reports for overlap.

ACTION

Don to review the Terminals Reports on the CICCC website for redundancies, while members may wish to comment on the matter to the Chair.

Robin

In relation to other aspects of the CICCC web site, I have sent a long email to Robert Black with a complete edit of the site to remove out of date material, and to focus on bringing the site up-to-date. Once Robert has updated the site, I will send out a reminder for you to all have a look at the revised content.

Don

Just to clarify how Terminals is reviewing its own web site, we engaged Clifton Consulting to develop our website, and we have since had a parting of ways regarding the website.  It is now back in house and setting up a new version.  Luckily with this group Robin is driving it but the Geelong one is way behind.

Ian

I am alarmed by the use of a public relations company.

Robin

Terminals are agreeing for CICCC to have editorial content.  Terminals want to have all content in one place.

Ian

Feel the CICCC website should be separate from Terminals.

Don

We would want it all in the one place to keep costs down.  If it is separate then someone has to pay.

Michael

Needs to be on same server but separate web address and one account.

Robin

Terminals pay for the server and updating at present. If it costs no more to have 2 web addresses, and Terminals is able to manage the updating of both themselves, Terminals  could then achieve reducing costs. Providing that the CICCC maintains control of the editing of the web site and the CICCC web site name remains, the result would be no different to its present form and appearance.

Faye

Very eager to make sure public’s perception of our role is independent.  There is value to Terminals in our independence.

Michael

One tree with the main page then a separate branch.  Goes to same computer but not main page.

Don

Will investigate that further.

Ian

It is time we had a new photograph taken and put on the website.

Don

I will bring a camera next meeting.

ACTION

Site visit and photo at 3 pm prior to next meeting.

 

ITEM 6.       OTHER BUSINESS

 

 

Discussion on 2016 meeting dates.

 

Next meeting 24th November, 2015 to be on site at Coode Island

Site tour prior to meeting and photo session

 

NEXT SCHEDULED MEETINGS 2016:

16th February, 28th April, 9th August, and 15th November, 2016

All meetings are on site at 70-78 Mackenzie Road Coode Island at 3:00pm.

 

MEETING CLOSED 5:35pm