COODE ISLAND COMMUNITY

CONSULTATIVE COMMITTEE

 

Draft Minutes

 

Tuesday, 7th May 2019

Held at Terminals Pty Ltd

70-78 MacKenzie Road, West Melbourne @ 3:00pm

 

PRESENT

 

Robin Saunders:

CICCC / Chairperson

Phil Jones (by telephone link)

National Operations Manager - Terminals Pty Ltd

Ian Thomas:

Community Rep./Committee

Gary O’Sullivan

Operations Manager, Terminal Pty Ltd

Faye Simpson

Community Rep./Committee

 

Deborah Macfarlane

Community Rep./Committee

 

 

 ITEM 1.      WELCOME BY THE CHAIR, APOLOGIES & CONFIRMATION OF DRAFT           AGENDA

 

Robin

Apologies – Michael Isaachsen, Bro Sheffield-Brotherton, Sue Chatterton

 

Draft Agenda - confirmed

 

 

ITEM 2.       CONFIRM DRAFT MINUTES FOR THE MEETING ON 20 NOVEMBER 2018 AND REVIEW ACTION ITEM LIST

 

Robin

The Draft Minutes of 5 March 2019 meeting were adopted.

 

Review of previous ACTION ITEMS

3/2019/1

Phil to expedite sending the Safety Improvement Plan for 2018-2019, and Safety Action Plan for 2018-2019 to Robin for circulation to CICCC members and posting to the web site.

 

Phil advised that the Safety Improvement Plan (and indeed the other reports such as the Community Reports, and the Environment Improvement Plan Action Plan, would be based on calendar years rather than financial years in future. The “missing” six months would be added on to the next report to be completed.

The Safety Improvement Plan, and if it is a generic document like the Environment Improvement Plan) the 2019 Action Plan would be completed within a few weeks, with the 2020 Action Plan to follow later in 2019.

3/2019/2

Phil to speak to Stephen Lewis for specific dates to be inserted in Improvement Action Plan for 2019. Query Heading HSEQ Improvement/Action Plan, and whether it should run for 2018-2019 to be synchronous with the Community Reports, and the Safety Action Plans.

 

Phil advised that the insertion of quarterly dates in the HSEQ Improvement/Action Plan would be done within a few weeks.

 

 

Robin had previously suggested that the heading of the report would desirably be changed from HSEQ, as HSEQ usually indicates Health, Safety and Environmental Quality. With the Safety (including Health?) being treated in a separate report, the title might better revert to an “Environmental Improvement Plan’ and an “Environmental Action Plan”. Perhaps this matter could be addressed when the quarterly dates are being reviewed.

 

ACTION ITEM

Phil to review the appropriate titles for the framework documents and the Action Plans.

 

3/2019/3

Phil to respond to the Chair’s query concerning the appropriate place for the CICCC to be listed in the new Environment Improvement Plan framework document.

 

Phil tabled a replacement page 4 of the EIP Framework Document, with Item 4.3 relating to the CICCC. The following text gives a description of the CICCC and its aims.

ACTION ITEM

Robin to review the text of Section 4.3 of the EIP Framework Document to ensure conformity with previous decisions of the Committee.

 

5/2019/1

Sue/Phil to advise whether there has been any response to the new advertisement for Community Representatives

 

This matter was not addressed at the meeting. Defer to next meeting.

 

ITEM 3.       CICCC WEB SITE MANAGEMENT

 

Robin

Robert Black has been the consultant providing web site management for the CICCC web site.  11 or 12 years ago he established the web site, and has managed it since then. He recently expressed a desire to quite the role, as his work interests have blossomed in other directions.

 

I spoke to Robert recently, and he will continue to support the web site for another 5 months, giving us time to make other arrangements. He explained that the software supporting the web site is now out of date, and is no longer supported by the owner. He is having increasing difficulty in making changes to the web site, and it will be impossible to continue with the software for much longer.

 

Phil

The software Terminals is using can readily support the CICCC web site, and we would be pleased to host the web site.

Robin

One issue of importance is the requirement for the web site to be under the sole control of the Committee, through its Chair (as is the present case). Perhaps there could be a contact within Terminals or their IT consultants who could be a nominated contact for the Chair, and who would only take instruction on the change of contents of the web site from the Chair.

 

Phil

Such an arrangement would be quite satisfactory. I will check whether any reformatting of the CICCC web site layout may be necessary on the Terminals system, and report back at the next meeting.

ACTION ITEM

Phil to check whether any reformatting of the CICCC web site layout may be necessary on the Terminals system, and report back at the next meeting.

 

 

ITEM 5.       REPORTS FROM AGENCIES AND TERMINALS

 

TERMINALS PTY LTD

 

Gary

Gary stepped the Committee through the Terminals Quarterly Report. Issues of particular interest focused on several incidents as follows”

IRF-0319-0019

At the start of loading caustic soda into a truck, a kink in the line cause a blowout near the nozzle, and some 20 or 30 litres of caustic spayed out towards the tanker. Operators at the loading bay immediately pressed the stop button. No-one was injured and the site was cleaned. The hose that kinked was 3 or 4 years old. In future we will replace these hoses after 12 months of use.

Ian

It is desirable to have powdered Aluminium Sulphate on hand to sprinkle on the spill, and neutralize the caustic.

Gary

The procedure adopted by Terminals for such spills does not involve the use of Aluminium Sulphate, but by an approved and expedient method.. We wash the spill area thoroughly, and collect the wash water. It is pumped to a holding tank, and then to a tank already holding previous caustic washings. That tank is then discharged to a road tanker and taken away for safe disposal.

IRF-0419-0025

Traces of water were found by the client in a tanker load of paraffin. On analysis it was found to be sea water, originating from the ship that brought it to the Terminal. The Customer is now taking action through the Shipping Company and the Surveyor at the ship discharge. The amount of salt water was about half a cup in 20,000 litres.

IRF-0319-0044

The sensor which monitors the oxygen content in the inert (nitrogen) lines passing to the combustor has reacted in situations where no excess of oxygen is anticipated. Oxygen is a necessary ingredient of the nitrogen blanketing process, to inhibit polymerization of some products. The oxygen level should be kept below 5%. The problem of “false” readings has occurred in conditions where there is no diurnal breathing from the tanks, and it is posited that the problem is associated with back pressure from the combustor.

 

The problem is exacerbated by a feature of the sensor, which when faced by a problem will send a significant high oxygen signal as a fail safe, even if that is not the real problem.

It is proposed to install a low pressure regulator in the lines to normalize pressure in the lines.

IRF-0419-0031

The UPS (Uninterruptible Power Supply) to the main computer control system at the facility comprises a bank of batteries dedicated to the main computers, and which will automatically cut in if there is a mains-power outage. While there is a separate back up power generator for supplying the plant with emergency power, this supply does not meet the stringent specification needed for computer supply.

Recently the UPS for the main computers failed a routine test. The system is 12 years old, and the best solution is to install a new, modern, UPS system. A feature of the new system is that the PLC (Programmable Logic Controller) within the UPS monitors the state of the batteries continuously and reports automatically any depreciation occurring.

 

Faye asked about the extent to which back up power needed to be provided and the storage capacity needed. Gary advised that the need was principally for critical items, to allow the plant to be shut down safely in an emergency.

 

ITEM 6.       OTHER BUSINESS

 

Robin

The date for the next meeting has been changed to 13 August. Cathy Wilkinson, CEO of EPA., has accepted our invitation to that meeting. 

 

The meeting closed at 4:30 pm.

 

FUTURE MEETING DATES FOR 2019:  13 August, 12 November 2019

 

All meetings are on site at 70-78 MacKenzie Road, Coode Island at 3:00pm.

 

MEETING CLOSED 4:30 pm